Transportation and Camp Programme Coordinator

We are looking for a Transportation and Camp programme Coordinator who will be responsible for School buses arrangements for Students and for coordianting School Camps during school holidays. The post holder is expected to provide information and serve as a resource to others, achieve defined objectives by planning, evaluate, develop, implement and maintain services in compliance with established guidelines. In the absence of the Transportation and Camp programme Coordinator (illness, vacation, business trip, etc.) his/her duties shall be performed by the person designated by the General Director. This designated person will acquire the appropriate rights and will be responsible for the quality and timely fulfilment of duties.

Type of contract: 1 year contract with mutual prolongation

Start date: December 2022 / January 2023

We offer:

– Competitive Salary

– Annual Paid leave 30 calendar days

– Monday to Friday, 8am to 5pm, work schedule

– Free and Healthy Breakfast & Lunches in School

– Free Transportation to School

– Medical Insurance coverage for staff and family members

– CPD opportunities

– International & Friendly environment

– Wellbeing programme

Main Responsibilities:

• Arranges delivery of students of the School.
• Monitors the transport service market
• Arranges competitive selection of suppliers of transport services, works with transport suppliers of the School.
• Prearranges and conducts inspections of the vehicles engaged for the transportation of passengers, provides primary inspection of vehicles.
• Instructs transport organisation personnel, informing about existing safety standards, internal policies and procedures related to the protection of children
• Provides quality control of transport services provided by the supplier, availability of vehicles for the carriage of passengers, their maintenance and operation.
• Controls the presence of permit documentation at the service provider when transporting passengers.
• Controls the requirement by the transport service provider of accompanying personnel to deliver passengers.
• Arranges trainings with the personnel of the service provider.
• Fulfils the requirements of internal policies, procedures, instructions, legislative and other normative legal acts of the Republic of Kazakhstan related to the performance of duties.
• Informs management of any changes that may affect safety policy compliance.
• Examine and analyses the quality of current vehicle operating conditions.
• Monitors the regulatory requirements for the transportation of passengers and the operation of motor vehicles.
• Initiates and controls the implementation of projects in the field of passenger transportation safety, ensures their promotion and the involvement of the majority of employees in these programmess.
• Forms groups of pupils for delivery with the involvement of academic and administrative staff, parents and legal representatives.
• Plans vehicle routes for student delivery.
• Makes proposals on the use of software and mobile solutions for information support the transportation of passengers.
• Informs the involved participants of the passenger transport process about the results of the service.
• Participates in the investigation of accidents and incidents on the engaged transport during the period of rendering services.
• Performs registration and storage of documentation on organization of transportation of passengers, in accordance with established normative legal acts of the Republic of Kazakhstan, internal policies and procedures.
• Develops and implements internal procedures, instructions, policies, plans, programmes in the field of passenger transportation safety. Ensures compliance with current legislation of the Republic of Kazakhstan and Company requirements.
• Fulfils the requirements of health and safety, hygiene and sanitation, fire and industrial safety, labour discipline when performing all types of work in the School divisions, as well as fulfils all the requirements of environmental aspects, risks and hazards.
• Performs other duty assignments determined by the General Director.
• In case of business exigencies, may be involved in overtime work under the terms set out in the labour law of the Republic of Kazakhstan.
• Plan outdoor activities or sports for groups of pupil engaged in the camp
• Create weekly or daily schedules taking into account children’s age groups and interests
• Lead recreational and educational activities
• Escort and oversee children
• Ensure school site is clean and that relevant pupils do not litter recreational areas or nature
• Interact with parents in a professional and polite manner
• Monitor and ensure appropriate student behaviour and adherence to camp rules and regulations;
• Establish a procedure for handling all difficulties related to health, behaviour and any other issues
• Perform all responsibilities in a manner that guarantees the safety of relevant pupils
• Monitor and follow up the fee payment from relevant parties
• Oversee and ensure the operating budget for the camp is controlled in agreement with the General Director;
• Work closely with HR regarding the hiring of summer camp staff;
• Produce forms, letters and pertinent documents needed for the implementation of the camp;
• Complete and/or oversee the completion of all documents (agreements, schedules, programme evaluations, information management systems, etc.) in accordance with law of the Republic of Kazakhstan;
• Schedule group meetings with summer camp staff as required;
• Report each week on numbers of leads, applications, and enrolments to the school management
• Other duties may be assigned as required

Requirements:

the candidate must possess the Knowledge base of Labour safety standards, Procedure for the development of plans, instructions on vehicle operation, how to manage budgets and monitor expenses.

Skills:

• analytical skills and ability to solve problems
• decision making skills
• to possess effective communication skills
• paying attention to details and being careful
• possess organizational skills
• show a high level of writing skills
• use e-mail programme at a high level
• ability to handle stressful situations
• organization of working time
• know English at a level that allows to perform duties
• advanced user of Microsoft Office: Word, Excel, PowerPoint, Outlook Express

Qualification & Experience:

• Higher Education and 3+ years of relevant experience.

Сфера деятельности:

Школа, детский сад